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Venu Hire Charges without Catering A venue hire fee of $3000.00 per day applies for the private and exclusive use of Ormond Hall without catering. An insurance certificate of currency will also need to be provided by the hirer prior to confirmation of booking.
Tentative Bookings Tentative bookings will be held for a period of seven (7) days. If written confirmation and deposit is not received, all reservations will be released.
Prices Every attempt is made to maintain prices. Although the prices are current at the time of quotation, they may be subject to change at management’s discretion to allow for variations in the cost of goods, wages and living trends.
Deposit Requirements A deposit of 15% of the estimated cost of the Event is required to confirm the booking. The amount will be applied against the final tax invoices. Until the deposit is received, Ormond Hall management reserves the right to allocate the date to another client.
Payment Following the receipt of the deposit the outstanding balance is payable five (5) business days prior to the event date. Any additional charges incurred during the event will be invoiced by Ormond Hall at the conclusion of the event, payable within seven (7) days of the invoice date. Please note that cheque payments are only accepted 7 days before the event
Surcharges A surcharge is applicable if the duration of the event is altered on the event date or during the event. The duration of the event can only be extended by the client in consultation with Ormond Hall management. A surcharge of 15% will apply on food and beverage for functions booked on public holidays/special days.
Liquor License & BYO Policy In accordance with the Liquor License Regulations all functions at Ormond Hall are to conclude by 1.00am. On Sundays and Public Holidays functions are to conclude by 11.00pm. No food or beverage of any kind is permitted to be brought into the Venue by the client or guests of the client for consumption by the client or any other guest with out prior approval from Ormond Hall. Function extensions are granted at the discretion of the Venue Manager on duty.
Event Details Requirements for estimated number of guests, menus, beverages, audiovisual, entertainment, room set up and start and finish times is required in writing within 14 working days prior to the event. Variations to confirmed numbers that are minor can be accommodated up to 3 days in advance of the event. Reduced numbers will be invoiced at the final confirmed number. Increased numbers will be charged to the final invoice. If an event is confirmed and then changes date(s) it is treated as a cancellation. Please refer to the cancellation details below.
Cancellation All cancellations must be notified to the venue in writing. The following terms apply. In the event of a cancellation of a confirmed booking by the Hirer, made 60 days or more before the Function Date, a cancellation fee equal to 50% of the Deposit will apply. Cancellations between 30 – 60 days prior to the event will be charged the equivalent to 20% of the total estimated value of the event. Cancellations between 15-30 days prior to the event will be charged the equivalent of 50% of the total estimated value of the event. Cancellation 14 days or less prior to the event will be charged the total value of the event as a cancellation fee.
Insurance Ormond Hall will not accept responsibility for damage, or loss of merchandise left on the premises prior to, including delivery, during or after the event. It is the client’s responsibility to arrange and take out the necessary insurance.
Damage and Loss Clients or client’s guests, outside contractors, invitees or other persons attending an event are financially responsible for any and all damages sustained in any part of Ormond Hall.
Client Obligations It is understood that the Client will be responsible to ensure the orderly manner of their guests. Ormond Hall reserves the right to exclude or eject any persons from the event or the premises without liability. In the case of security being required at an event, the cost of contracted security will be borne by the client.
Premature Termination Ormond Hall management shall be entitled to cancel the contract without notice if the following apply. The client fails to fulfil any of its obligations laid down in the contract. The client alters the purpose of the function without the approval of Ormond Hall. If Ormond Hall becomes aware of conditions whereby the event could jeopardise public safety or order, or potentially involved an unacceptable risk of personal injury or damage to property.
Displays/Signage/Decorations No items are to be nailed, attached, stapled, blue tacked or glued to any wall, door, or other surface or part of the building. All signage must be approved by management prior to the event. A cleaning fee of $150.00 applies when confetti, streamers, sequins or rose petals are used throughout the Venue.
Suppliers Ormond Hall has preferred suppliers for audio visual, lighting, production and like requirements. Should the client wish to use alternative suppliers, a detailed brief will need to be submitted to Ormond Hall at least thirty 30 days prior to the event date.
Venue Access Clients or client’s guests, outside contractors, invitees or other persons attending an event may have access 1 hour before and after the agreed starting and finishing times of the function. If additional time is required an application must be made with the Venue at least five (5) working days before the event. A fee will apply and is based on availability. Outside Contractors Any event that requires outside contractors organised by the client require approval of plans by management prior to the event. All outside contractors must liaise with management in all matters of delivery, set up and break down. Individual Public Liability Insurance must be provided by all outside contractors.
Set Up / Break Down Ormond Hall requires the number and names of people involved with their expected times of arrival, equipment requirements and a detailed floor plan, to be confirmed with management at least 5 days prior to event date.
Client Liability and Responsibility The person/persons or organisation listed as the Client shall be liable in full for all costs and charges raised as a result of the agreed booking. The Client is required to inform all relevant persons involved in the organising of the event of the Terms and Conditions. It is understood that the Client will be responsible to ensure the orderly manner of their guests. Ormond Hall reserves the right to exclude or eject any persons from the event or the premises without liability. Ormond Hall reserve the right to refuse supply of alcohol to intoxicated patrons, even in the case of pre-purchased hourly beverage packages, and reserves the right to ask intoxicated or disorderly patrons to leave the premises at any time.
Credit Card Payments We welcome Visa, Mastercard, Diners Club and American Express. Please note that credit card payments incur a 2% surcharge for visa & Mastercard and a 4% surcharge for Diners and American Express.
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